Carelytics

Payroll & HR

Five payroll exporters. Per-visit, hourly, salary. Credentials don't expire silently.

Carelytics ships exporters for ADP RUN, ADP Workforce Now, Paychex Flex, Gusto, and QuickBooks Online — not "we plan to integrate." Per-visit pay for PDN, hourly + OT/DT for everyone else, salary for staff. Credential expiration tracked and surfaced where it matters.

See a demo See Scheduling & EVV
app.carelytics.com/payroll/timesheets
Payroll

Timesheet review with pay-period totals + Export to ADP/Paychex/Gusto

One row per employee per pay period. Hours, OT, DT, PTO, holiday, gross. Export menu with all five exporters listed.

↳ Capture: pay-period view with timesheets across pay types

5 payroll integrations

Listed by name, not by "we connect to most providers."

Generic CSV

For agencies running custom payroll or in-house bookkeeping. Standard schema documented.

ADP RUN

Small-business ADP. CSV import format that ADP RUN accepts directly.

ADP Workforce Now

Mid-market ADP. Field mapping aligned to WFN's payroll batch layout.

Paychex Flex

Direct CSV format compatible with Paychex Flex bulk-time-import.

Gusto

Per-pay-period CSV export for Gusto's bulk-hours-import workflow.

QuickBooks Online

QBO Payroll IIF/CSV format for agencies running payroll inside QuickBooks.

Pay types

Per-visit, hourly, salary — and the rules that come with each.

Per-visit pay is common for PDN — a flat amount per visit regardless of duration. Hourly is the default for skilled disciplines. Salary applies to office staff. Carelytics keeps the rules straight, including the state-law nuance that PTO and holiday hours always pay hourly even for per-visit employees.

Per-visit (PDN)

Gross = (count of distinct visits in pay period) × per-visit rate. Hours still totaled for reporting; pay is flat per visit regardless of duration.

Hourly + OT/DT

Standard hourly with overtime and double-time multipliers. Per-state OT thresholds (40h/week federal, 8h/day in some states like California). Service-line bill rates flow into Timesheet calculation.

Salary

Fixed pay-period amount for office staff. Hours still tracked for compliance reporting (FMLA, etc.) but don't affect pay.

PTO + Holiday rule

State-law compliance: PTO and holiday hours always pay hourly even for per-visit employees. Per-visit count comes from TimesheetEntry.visit FK; PTO/holiday entries have no visit so they're excluded automatically.

app.carelytics.com/hr/credentials
HR

Credential expiration dashboard with red/amber/clear badges

Per-employee credentials list with expiration dates. Red = expired, amber = expiring within 30 days, clear = OK. Sorted by soonest-to-expire.

↳ Capture: credentials dashboard with mixed expiration states

Credentials & HR

Expirations surface where the risk is.

Credential expiration tracked at the employee level — and surfaced inside the visit detail page for the assigned caregiver. If an RN's license expires next Tuesday, the scheduler sees a red badge on every visit assigned to them this week. Not buried in an HR-only screen.

  • Per-discipline filtering (RN, LPN, PT, OT, SLP, MSW, HHA)
  • Credential expiration alerts on visit detail when caregiver is at risk
  • Discipline-aware pay rate defaults via service line
  • Activity audit log of every employee record change